Voucher Examiner (FMC)

Overview

U.S. Mission Nairobi

Announcement Number: Nairobi-2024-032

Position Title: Voucher Examiner (FMC)

Opening Period: 03/12/2024 – 03/25/2024

Series: FSN-0420

Salary/Grade: Position Grade: FSN-07; FP-7 (Kshs. 2,012,922- 3,321,866 per year)

Who May Apply: All Interested Applicants / All Sources

(Actual FS salary determined by Washington D.C.)

Security Clearance Required: Local Security Certification

Duration Appointment: Indefinite subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf

Summary: The U.S. Mission in Nairobi is seeking eligible and qualified applicants for the position of Voucher Examiner in Financial Management Center (FMC).

The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Responsibilities

Serves as a Voucher Examiner in the Financial Management Center (FMC), reporting to the Supervisory Voucher Examiner, and is responsible for examining, reviewing, auditing, monitoring and processing through the Departments’ Financial Management System all payments for over sixty (60) ICASS Agency entities within the U. S Mission in Kenya. The incumbent’s work involves processing of a wide variety of complex, challenging, difficult, laborious, and bulky payments in the form of invoices for goods and services received through mechanisms such as Purchase Orders, Contracts, Grants, Loans, and Trust Funds. In addition, does complex and intricate vendors’ accounts reconciliations, liaises with the relevant Tax Authorities and the Ministry of Foreign Affairs respectively on tax exemptions, processes employee claims and vouchers for Representation, Travel Vouchers, Rest and Recuperation (R& R), Home Leave, Medical Evacuation(Medevac), Emergency visitation Travel ( EVT), Education Travel, Official Residential expenses (ORE) for the Ambassador and the DCM, Temporary Quarters Subsistence Allowance (TQSA), Gardening Reimbursement, School fees reimbursements, controls and administrates travel advances.

Additional education

Completion of High school is required, and 2 years of university studies is required.

Experience

Additional experience

3 years of progressive experience in voucher examination, payroll, allotment accounting, and disbursing, bookkeeping and related fiscal work is required.

Additional skills

• Must be skilled in using personal computers to prepare and maintain financial data and to prepare cables to Department of State and CGFS in Charleston.
• Must be proficient in the use of computer packages/applications such as Word, Excel, RFMS/M, ILMS, WEBPASS, COAST, E2 or equivalent Financial Management Software.
• Must have skill to operate a calculator is a requirement.

Terms and conditions

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2) AEFM / USEFM

(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf

THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:

1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

How to Apply: All candidates must be able to obtain a Local Security Certification.

Interested candidates for this position must submit their application to the following for consideration: https://erajobs.state.gov/dos-era/ken/vacancysearch/searchVacancies.hms

Required Documents: Please provide the required documentation listed below with your application:

• Residency and/or Work Permit (If applicable)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• Curriculum- Vitae (cv)
• High school certificate
• Proof of 2 years of university studies

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained from the recruitment website.

https://erajobs.state.gov/dos-era/ken/vacancysearch/searchVacancies.hms

Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya

***********************

Cleared: Jonathan Cebra, SHRO

Susan Copeland, DFMO