Supervisory Administrative Assistant

Overview

Announcement Number: Nairobi-2021-048

Hiring Agency: Embassy Nairobi

Position Title: Supervisory Administrative Assistant - All Interested Applicants

Open Period:05/20/2021 - 06/04/2021

Duration Appointment: Fixed term position – For the project duration

The U.S. Mission in Nairobi is seeking eligible and qualified applicants for the position of Supervisory Administrative Assistant in the-Overseas Buildings Operations (OBO).

Responsibilities

The Supervisory Administrative Assistant provides a wide range of administrative assistance to the OBO Project Director (PD) and other OBO management staff (M/OBO) in support of the Nairobi New Office Annex (NOX) / Service Annex (SPX) Construction Project.

Incumbent is responsible to the OBO PD for administrative management of OBO’s resources and activities, including but not limited to, finance and budget, procurement and supplies, information technology and systems, shipping and travel, human resources and personnel, and housing and furnishings needs.

Education

• Administration

Additional education

Completion of two years of post-secondary education is required.

LANGUAGE:

Level IV (Fluent) speaking/reading/writing of English is required (This may be tested).

Kiswahili Level III (Good, Speaking/Reading/Writing) is required.

Experience

Additional experience

Minimum three years of office administration and management work experience, including at least one year in construction or engineering industry environment either on a jobsite or in an office setting, is required.

JOB KNOWLEDGE:

Must have a thorough knowledge of office management functions, service, procedures, and standard information sources.

Must have knowledge of customs and shipping procedures for inbound and outbound shipments as well as means of expediting shipments that arrive in-country, working knowledge of permitting activities.

Skills

• Organizational skills
• computer skills
• project management skills

Additional skills

Computer skills (MS Word, Excel, and PowerPoint) are required.

Must possess strong organizational and project management skills, analyze complex data and interpret them into clear, concise, and manageable use by Post management, able to read architectural blueprints, and be a self-starter with the ability to perform multi-tasks and manages his/her own time.

Should be comfortable with persuasion.

Drafting Management notices, sending emails requesting information or data from the Management team or agency heads at large on a daily and weekly basis.

Terms and conditions

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applications to be submitted through the link before 4th June 2021 https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=bwk4shbnpt0&returnToSearch=true&jnum=24094&orgId=25