SECRETARY

Overview

A medium-sized organization is looking for a Female Secretary/Copy Typist with good typing speed and attention to detail. The Secretary/Copy Typist will play a vital role in providing comprehensive administrative and clerical support to the organization. The prospective candidate should be aged between 24 to 33 years.

Responsibilities

Key duties and responsibilities:

• Schedule appointments for assigned personnel.
• Maintain and update calendars electronically or on paper.
• Manage appointment conflicts and reschedule as needed.
• Confirm appointments with attendees in a timely and professional manner.
• Answer phones, screen calls, and take messages accurately.
• Compose and type professional correspondence, including emails, letters, and reports.
• Proofread and edit all documents for accuracy, grammar, and punctuation.
• Manage incoming and outgoing mail and faxes.
• Type documents from dictation or handwritten notes with excellent accuracy and speed.
• Prepare presentations, reports, and other documents according to company style guides.
• Maintain filing systems (electronic and paper-based) for efficient document retrieval.
• Perform other administrative duties as assigned.

Additional education

• College Diploma or Degree in secretarial or administrative studies or any related field.

Experience

Additional experience

• Minimum of a year of experience working in a fast-paced office environment.

Skills

• Problem Solving
• verbal and written communication

Additional skills

• Excellent typing skills with a demonstrated ability to achieve desired typing speed.
• Strong attention to detail and a commitment to accuracy in all tasks.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks effectively and manage multiple deadlines simultaneously.
• Ability to work independently and as part of a team.
• Pleasant and professional demeanor.

Terms and conditions

• Candidate should be 24-33 years of age.
• Only female candidates will be considered
• Candidates should submit their CV outlining their qualifications and salary expectations to secretaryposition2021@gmail.com on or before 26th July 2024.

Only shortlisted candidates will be contacted.