Procurement & Tender Administration Officer

Overview

We seek to recruit a Procurement and Tender Administration Officer.

Responsibilities

Key Accountabilities:

Procurement

• Responsible for effective and efficient procurement of various company goods and services, contract management, and supplier relationship management through the use of the best practices.
• Ensuring all relevant procurement-related documents are in place and properly filed.
• Ensure compliance with all procurement policies and procedures.

Tender Administration

• Solicit for tenders/quotations and request for proposals in different institutions
• Supporting and managing tenders flowing to and from respective sources i.e. E-Tenders, Daily Papers.
• Working with the relevant management teams on the collating of all material as required on the tender response and specification requirements.
• Ability to confidently work on the tender document/content without supervision and submit them to the respective institutions in the right time frame
• Adhere to agreed timelines on the tender documents and make sure that the tender documents are submitted within the prescribed timelines.
• Monitoring of existing contracts, expiration dates and ensuring that renewal of the same is done in good time
• Analyzing spend by the company against tender agreed levels and reporting back to the management team.
• Monitoring of tender websites to acquire more tenders Prepare bid bonds if required Strive to continuously improve the tender process.
• Thorough understanding of the bidding process and documentation Preparation of Quality Tenders, proposals, and quotations for presentations to clients.
• Preparation of quarterly and monthly reports on acquired tenders.
• Accurate inputting of tender milestone dates into the Tender Lifecycle Tracker.
• Manage tender correspondence timely and in line with internal and external guidelines i.e., Acceptance letters, Award Notices.
• Manage the storing of all documentation relating to tenders and follow.

Additional education

• Bachelor's Degree in Procurement, Project Management, or a related field.

Experience

Additional experience

• Sound experience in the preparation and administration of tender documents.
• Previous experience managing contracts and contract negotiation.
• Three (3) years’ experience tendering in the insurance and pension services industry.

Additional skills

• Great relationship management and collaboration skills.
• Strong negotiation and time management skills.
• Ability to engage in strategic thinking.

Terms and conditions

Suitably qualified candidates should submit their applications to careers@colnet.co.ke by 2nd June 2023.

NB: Only short-listed candidates will be contacted.