Procurement and Administration Officer

Overview

To be responsible for evaluating SHOFCO’s suppliers, products and services, negotiate contracts and ensuring that approved purchases are cost effective and of high quality.

Location: Kibera

Reports to : Head of supply chain

Direct reports: Procurement Assistant

Monday – Friday | 8.00 AM – 5.00PM

Responsibilities

• Process purchase orders and invoices ensuring compliance with relevant policies and procedures.
• Assist in the selection of appropriate SHOFCO’s suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.
• Draft appropriate SLA ‘s to properly evaluate the performance of suppliers and report on this on regular basis.
• Work with SHOFCO’s internal stakeholders to determine procurement needs, quality and delivery requirements.
• Responsible for timely order placement, supply /demand alignment, material replenishment and suppliers’ performance.
• Monitor, evaluate and improve supplier performance, according to an appropriate SLA on a continuous basis.
• Control and monitor expenses against approved budgets.
• Develop sourcing strategies.
• Cost saving budgeting and targeting
• Payment terms negotiation, optimization and management.
• Review inventory and update as required.
• Receive orders from various departments.
• Daily record keeping.
• Initiate and keep track of orders.
• Reconcile and resolve order discrepancies with suppliers.
• Monitor delivery time to ensure timelines are met.
• Maintain good relationship with suppliers and renegotiate prices on a regular basis.
• Provide procurement advice and support to staff and other lines of business for general procurement activities.

Additional education

• Bachelor’s Degree in supply chain management (procurement) or any other related field
• Business related course certificate or a related qualification in the field
• Member of Kenya Institute of Supplies Management

Experience

Additional experience

• At least 5-6 years’ experience working with the community in informal, urban and/or rural settings in a similar role
• Passionate about the community

Additional skills

• Community engagement
• Communication skills
• Relationship management
• Cultural awareness
• Ethical practice
• Strong interpersonal skills
• Outspoken and assertive
• Honesty and integrity
• Attention to detail
• People oriented
• Negotiating and influencing
• Adaptability to changeive
• Persistent and proactive

Terms and conditions

Interested applicants to submit their applications before 17th April 2023