PERSONAL ASSISTANT

Overview

Provide full administrative and secretarial support at a senior level to the Managing Director to ensure the smooth management of the day-to-day affairs, and most effective use time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate.

Responsibilities

• Manage the MD’s Electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage the MD’s travel arrangements including visas accommodation etc.
• Process the MD’s correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD or other staff as appropriate.
• Maintain MDs office systems, including data management and filing
• Maintain records of MD’s contacts.
• Meet and greet visitors at all levels of seniority.
• Provide cover at the reception. Receive, screen and direct phone calls.
• Responsible and accountable for all the office stationery and office consumables.
• Undertake other duties as may be assigned by MD.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.

Additional education

• Degree in Business Management/ Office Administration.

Experience

Additional experience

• Over 5 years’ work experience in the same or similar position.
• Proven work experience as a Personal Assistant.
• Social Media Expertise

Additional skills

• Excellent communicator highly organized with proficiency in secretarial duties.
• Ability to meet deadlines with timely updates on progress.
• Highly confidential and a person of integrity.
• Ability to effectively use various required office software’s, machines and equipment’s used in the office.
• Ability to multitask and prioritize daily workload.
• Outstanding organizational and management skills.
• Ms office and English Proficiency
• Discretion and confidentiality.

Terms and conditions

HOW TO APPLY

Interested candidates who satisfy the above requirements should forward their applications accompanied by a detailed resume, email address, day time telephone contact, name and address of three referees to info@btc-group.co.ke. The applications should reach the undersigned not later than