Grants Manager

Overview

SHOFCO is a grassroots organization that unlocks the potential of urban slum dwellers to lead hopeful and fulfilling lives. SHOFCO disrupts survival mode by providing critical services including health care, clean water, education, and economic empowerment; and links these efforts to a community-led advocacy platform. Over the next 5-10 years, SHOFCO aims to become a national platform for urban slum transformation across Kenya, demonstrating a scalable and replicable model that can be used around the world.

Responsibilities

Key Duties & Responsibilities

Grants Management & Compliance

• In liaison with the Advancement team, ensure that all grants are well set up in the management information systems before grant kick off
• Coordinates with Advancement Teams to plan, coordinate and carry out the grant kick off events.
• Liaising with development in the event a grant is off-track and with the programs/finance to ensure a plan for getting back on track
• Monitoring progress on deliverables for key grants
• Monitoring spending for key grants
• In liaison with program teams, gather information for 1st draft grant reports in a timely manner.
• In coordination with Finance staff, take responsibility for monitoring and ensuring compliance with donor rules and requirements.
• er.
• Track and advice on when need arises for contract amendments with donors.
• In conjunction with program and finance teams develop and manage an efficient financial tracking and reporting systems for all institutional grants.
• Host regular grant review meetings bringing together all departments to review progress against the plan, spend against budget and also agree on necessary actions to ensure successful implementation (at least quarterly, preferably monthly)
• Review SHOFCO policies and procedures and make proposals necessary to improve grant management and compliance practices.
• Participate in grant proposal development processes.

Capacity Building

• Advise and support program teams entering into new institutional donor contracts, including compliance with regulations on financial management, procurement, audit, reporting, visibility and communications.
• Communicate with other teams within SHOFCO to ensure that programs are well understood, and that information is available for communication needs.
• Develop guides for grants compliance, reporting and SHOFCO procedures

Budget Management

• Ensure compliance with approved program/project budgets and spending policies, and initiate improved policies and systems regarding spending guidelines, cost allocation, and annual planning.
• Lead program and finance staff in grant revisions, modifications, no-cost extensions, or budget realignments.
• Collaborates with program staff in development and input into comprehensive annual program budgets incorporating funding from restricted / loosely restricted funding sources.
• Ensures grants and contract budgets are aligned with institutional budgets and forecasts.

Reporting

• Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal SHOFCO documentation and Grant Management Tools.
• In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants.
• Proactively identify compliance risks throughout the portfolio and advise programs, support teams, and senior management on necessary actions.
• Review all reports before submission to contact person for submission to donors.
• Maintain and update management information system on status of reporting to ensure a single source of truth.

Education

• Bachelors Degree in Accounting
• Bachelor’s degree in Finance
• Bachelors Degree inn Development

Additional education

Bachelor’s degree in Finance, Accounting, or Development related field

Experience

Additional experience

• Minimum of 5 years experience working in the development and humanitarian sector.
• Use of Grants Management System (GMS)
• In-depth knowledge of contractual requirements of donors and grant management

Skills

• communication skills
• Attention to detail
• Budget Development Skills
• Capacity Building Skills

Additional skills

• Excellent budget analysis and budget development skills.
• Excellent facilitation & capacity building skills
• Excellent written, oral and presentational communications skills
• Patient and pays a high degree of attention to detail.
• Strong team player who is able to establish solid working relationships with colleagues.
• Ability to work under pressure and to deadlines.

Terms and conditions

Ensure you register on www.myjobsinkenya.com and complete your profile to apply for the role.

All applications are to be submitted through the website before 75th August 2021