Finance System and Operations Analyst

Overview

Job/Role Purpose: Support the Global Finance Operations Manager to embed VSO Finance’s policies and procedures ensuring global finance integrity and statutory tax and audit compliance.

Support the Finance Systems Manager to maintain VSO’s financial systems, running processes and resolving queries particularly during the month-end, year-end and budgeting processes

Responsibilities

Responsibilities

• Maintain Finance Software, Data Systems and Processes
• Maintain the integrity and consistency of VSO’s financial data systems, including:

− Maintenance of user accounts on the Finance Remote Desktop Service (RDS), in accordance with staff changes and agreed permissions assigned to roles,

− Maintenance of static data and system parameters on VSO’s finance systems,

− Maintenance of finance system consolidations and reporting capability using ETL / SQL technology.

• Support the Finance Systems Manager with key finance system processes such as budgeting, month-end, and year-end procedures.
• Be a point of contact for technical problems and queries on the Finance RDS, resolving where possible and following up with VSO’s SUN support provider and the Finance Systems Manager where required.

Process documentation

• Develop and maintain templates for processing (and for reporting).
• Support the Finance Systems Manager to ensure VSO-specific user documentation for the finance system is kept up to date.
• Where required provide system administrator support to other finance related systems such as banking and FX platforms.
• Support the Finance Systems Manager in the administration and coordination of Global Finance’s SharePoint site, ensuring effective organisation and maintenance of consistency/cohesion

Country Statutory audits and tax/local compliance

• Support the Finance Operations Manager to ensure internal and external audit recommendations are fully implemented on a timely basis and that global compliance with all local laws and regulations is maintained.
• Conduct Country Office health checks during field support visits flagging any non-compliance areas.

Capacity Building & Finance knowledge sharing

• Coach and support global finance teams so they understand and follow VSO’s Finance procedures and policies. Develop the wider Finance team’s skills particularly usage of the IT systems.
• Pursue global consistency and continuous improvement in financial controls, policies and procedures.
• Other ad hoc responsibilities

Additional education

• A fully qualified accountant with a recognised qualification (ACA, ACCA, CIPFA, CIMA, CPA or similar).
• Strong technical accounting skills, especially in relation to statutory accounting, financial assurance, and balance sheet management.
• Knowledge of Charity specific accounting, taxation, and other compliance requirements
• Works to a high level of accuracy and attention to detail.
• Demonstrates good time management skills, with ability to prioritise, work on own initiative and multi-task.

Experience

Additional experience

Experience:

• Strong finance systems skills, including Excel, accounting, and reporting packages, particularly:

− Experience of SUN 5.4 or higher systems administration, including User Manager and system structures.

− Infor Q&A, including Report Designer know-how

− Understanding of working with Remote Desktop Services.

• Evidence of working effectively across multiple locations.
• Background in building effective working relationships with internal and external stakeholders.
• Collaborative involvement as part of a team.

Desirable

• Experience of working in the not-for-profit or International Development sector.

Additional skills

• Solid presentation skills, including producing and delivering training, as well as user guides and manuals
• Strong verbal and written communication skills
• Ability to explain financial information to non-financial staff concisely.
• Strong analytical skills and highly numerate.
• Competent accounting and analytical skills
• Good influencing skills
• Service oriented, customer focused approach, with the ability to understand the users / non-finance perspective
• Commitment to VSO’s work and values
• Willing to undertake occasional international travel

Terms and conditions

Equal Opportunities

VSO promotes equal opportunities and values a diverse workforce.

VSO reserves the right to close this job early if we receive a sufficient number of applications.

If you’re interested in applying for this role, please click the link to apply //bit.ly/financesystemandoperationsanalyst before 20th October 2022