Assistant Stores Manager- MLOLONGO

Overview

Job title: Assistant Stores Manager

Reports to: Stores Manager

Subordinates: Stores Supervisor, Stores Clerks, Bike riders

Vacancies: 2 posts

Job purpose:

Provide managerial support to stores to ensure effective stores operations and inventory control and stand in during Stores Manager absence.

Responsibilities

Key responsibilities and accountabilities:

• Assist the Stores Manager in ensuring all stores S.O.Ps are adhered to.
• Personally involved in stores deliveries and dispatches.
• Control stores entrance and exits points.
• Participate in all stock’s audits/inspections.

If standing in for Stores Manager:

Key responsibilities and accountabilities:

• Fully accountable for stock management and control
• Ensure all purchasing requirements are properly authorised / approved and followed up with suppliers.
• Oversee inventory management, including ordering and receiving of all ordered /transferred goods ensuring verification, and ERP System entries. Create new parts in the ERP System with approved sales margins.
• Conduct regular stock audits and ensure agreed minimum stock levels in all locations are maintained and keep track on the same.
• Ensure correct stocks are issued through the ERP System as per approved job cards and quotations.
• Verify and process any parts return to stores from workshop and customers.
• Oversee the quarterly physical/system stock take in all locations and giving reports on any variance noted.
• Ensure proper keeping of all store’s transactional records both in hard and soft forms. Generate any required reports such as monthly stocks check, minimum consumables/Stocks.
• Ensure any required sales invoicing is timely done.
• Plan and manage delivery of goods after invoicing to clients or stock transfers to branches via courier and riders ensuring proper documentation has been done.
• Resolve issues promptly and professionally.
• Ensure stores activities are communicated and responded on various company medium majorly internal whatsapp, emails.
• Maintain store cleanliness, organization, and safety standards, ensure stocks are well arranged with ease of trace and use.
• Provide leadership, create, and maintain a positive and productive work environment.
• Allocate staff duties, monitor their performance, and raise any disciplinary issue with the Management. Involved in similar staff matters such as recruitment. Training.
• Implement company policies, procedures, processes, SOPs, and practises as instructed relating to your department.
• Undertake other duties as may be assigned by the Management.

Additional education

• Minimum diploma in stores keeping or related courses with strong IT skills related to inventory or accounting systems.

Experience

Additional experience

• Over 3 years working experience as an Assistant Stores Manager or Senior Stores Supervisor in the same business activities Romageco Kenya Ltd is involved.(AUTOMOTIVE INDUSTRY).
• Preference in production of vehicle accessories for our factory in Mlolongo.
• Good knowledge of company products and services.
• Proficiency in ERP systems and Microsoft Office Suite.

Skills

• Detail Oriented
• Excellent communication skills.
• inventory management

Additional skills

• Strong leadership and interpersonal skills.
• Excellent communication and organizational abilities.
• Highly organized, attention to details and keen tracking of issues.
• Good management skills to work with and develop subordinates.
• Person of integrity.
• Ability to meet deadlines with timely updates on progress.

Terms and conditions

All applications are to be submitted by 31st August 2024.