Accountant

Position Summary

We are seeking a reliable and detail-oriented Accountant to manage the practice’s day-to-day financial operations

and ensure accurate, timely, and compliant financial reporting.

The Accountant will be responsible for the end-to-end accounting function, including bookkeeping, accounts

payable and receivable, payroll support, cash and bank reconciliations, financial reporting, budgeting, cash-flow

monitoring, and statutory compliance.

The ideal candidate will be hands-on, organized, trustworthy, and comfortable working independently in a small

healthcare practice where accuracy, confidentiality, and attention to detail are essential.

1. End-to-End Accounting

• Maintain complete and accurate accounting records for the dental practice.
• Record and classify all financial transactions in the accounting system.
• Manage the general ledger and ensure transactions are posted to the appropriate accounts.
• Perform monthly and year-end accounting close processes.
• Prepare and maintain supporting schedules and reconciliations.
• Ensure financial records are complete, accurate, and properly documented.

1. Accounts Receivable & Revenue

• Monitor daily practice collections and ensure all patient payments are accurately recorded.
• Reconcile cash, card, mobile money, bank, insurance, and other payment channels.
• Monitor outstanding patient and insurance receivables.
• Follow up on overdue accounts and support timely collection of outstanding balances.
• Reconcile revenue recorded in the practice management system with the accounting records.
• Investigate and resolve discrepancies between patient billing, collections, and accounting records.

1. Accounts Payable & Expenses

• Process supplier invoices and ensure expenses are properly authorized, recorded, and supported.
• Maintain an up-to-date accounts payable schedule.
• Prepare supplier payment schedules and support timely payments.
• Reconcile supplier statements and resolve discrepancies.
• Ensure practice expenses are appropriately coded and allocated.

1. Bank & Cash Management

• Perform regular bank reconciliations.
• Reconcile petty cash and other cash accounts.
• Monitor daily cash balances and identify unusual or unexplained transactions.
• Assist management with cash-flow planning and forecasting.
• Maintain appropriate documentation for all cash and banking transactions.

1. Payroll & Staff-Related Accounting

• Prepare or support monthly payroll processing.
• Maintain accurate payroll records and reconcile payroll-related accounts.
• Ensure payroll deductions and statutory remittances are accurately calculated and submitted on time.
• Maintain records relating to employee benefits, advances, loans, and other staff-related payments as applicable.

1. Financial Reporting

• Prepare accurate and timely monthly management accounts.
• Produce reports including profit and loss statements, balance sheet, cash-flow reports, accounts receivable and

payable ageing, revenue and expense analysis, and budget-versus-actual reports.

• Provide management with financial insights and explanations of significant variances.
• Assist with annual financial statements and year-end reporting.
• Maintain appropriate financial records and supporting documentation for audit purposes.

1. Statutory & Regulatory Compliance

• Ensure the practice meets all applicable accounting, tax, payroll, and statutory reporting requirements.
• Prepare and submit statutory returns and payments accurately and within required deadlines.
• Maintain accurate records supporting all statutory filings.
• Monitor changes in relevant tax and accounting regulations and advise management of material changes.
• Liaise with external accountants, auditors, tax advisers, and relevant authorities where required.
• Assist with statutory and external audits and ensure audit queries are addressed promptly.

1. Budgeting & Financial Controls

• Assist management in preparing annual budgets and financial forecasts.
• Monitor actual performance against budget and highlight significant variances.
• Recommend improvements to financial processes and internal controls.
• Help ensure proper authorization and segregation of financial duties.
• Identify financial risks, control weaknesses, and opportunities to reduce unnecessary costs.

1. Practice Administration & Support

• Work closely with the Practice Manager and practice owner on financial and administrative matters.
• Provide financial information to support business and operational decisions.
• Maintain confidentiality of patient, employee, supplier, and financial information.
• Support implementation and improvement of accounting and practice-management systems.
• Undertake other finance-related duties reasonably required by management.

Key Performance Indicators

• Accuracy and completeness of accounting records.
• Timely completion of monthly financial close and management reports.
• Timely and accurate submission of statutory returns and payments.
• Accurate reconciliation of bank, cash, patient, insurance, and supplier accounts.
• Effective management of receivables and payables.
• Compliance with internal financial controls and policies.
• Timely identification and resolution of financial discrepancies.
• Quality and reliability of financial information provided to management.

CPA (K) qualification and ICPAK membership in good standing.

• At least 5 years of relevant accounting experience, preferably in a small or medium-sized organization.
• Experience managing accounting activities from transaction processing through to financial reporting.
• Experience with statutory tax and payroll compliance.
• Experience with accounting software and Microsoft Excel.
• Healthcare or other service-business experience is an advantage.

Skills & Competencies

• Strong bookkeeping and accounting knowledge.
• Excellent attention to detail and numerical accuracy.
• Strong reconciliation and analytical skills.
• Good understanding of statutory and tax compliance requirements.
• Ability to manage deadlines and multiple priorities.
• High level of integrity, confidentiality, and professionalism.
• Strong organizational and record-keeping skills.
• Ability to identify discrepancies and investigate their underlying causes.
• Good written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Proficiency in accounting software and Excel