The Project Management Specialist Maternal and Child Health, Nutrition and Family Planning (MCHN-FP) facilitates communication and ensures collaborative working relationships with high-level decision makers, as well as technical staff, in the Ministry of Health, USAID Missions, USAID/Washington counterparts, with other government entities, and with other donors, development partners and non-governmental organizations working in the health sector. The Specialist delivers analytical and technical assistance services to other bilateral/multilateral agencies, cooperating-country government and civil society in developing and implementing policies and programs based on best practices and innovations in MCHN-FP. Representing the U.S. Government, the jobholder participates on national technical working groups and builds alliances with External Development partners and provides essential communication and liaison within USAID offices and with other USG agencies.
The jobholder provides senior-level programmatic and technical guidance to the planning, implementation, and monitoring of maternal and child health, nutrition and family planning practices and principles, with broad experience working with national stakeholders including government, professional associations, and faith-based organizations. The jobholder provides strategic and technical guidance in the design and implementation of USAID family health activities in the cooperating-country. The Specialist has an understanding of global health issues, as well as the entire USAID/USG health portfolio, and serves as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR) or Activity Manager for selected programs/projects/activities. As an AOR/COR, the Specialist monitors program performance and progress, identifies implementation achievements as well as problems in performance, and initiates appropriate actions in consultation with his/her supervisor, other team staff, and/or the Deputy and Office Director, as appropriate.
The Specialist is a key member of the Social Services Office (SSO), Humanitarian Assistance team. The jobholder reports to the SSO Chief and has no formal supervisory responsibility.
NB: This is a Standard Position Description (SPD), designed for use in multiple locations; for this reason, percentages of time for each Major Duty are omitted.
Statement of Duties to be Performed
- Serve as Contracting or Agreement Officer’s Representative (COR/AOR) or Activity Manager for the Mission’s MCHN-FP activities, including reviewing and approving annual implementing partners (IPs) work plans, facilitating IP relationships and coordinating with local stakeholders (e.g. other IPs, cooperating country-government counterparts, non-governmental organizations, other donors, etc.) maintaining a schedule for and conducting regular site visits to review program implementation and meeting with beneficiaries, and based on the information collected during such visits, adjusting or recommending adjustments to programs/projects/activities as appropriate; overseeing IPs compliance with bilateral government agreements, and with performance expectations; ensuring IPs are in compliance with all relevant USAID regulations and procedures, communicating regularly with IPs regarding USAID rules and regulations as well as their obligations to USAID; and taking a lead role in the preparation of the strategic and operational planning processes such as the USAID Country Development Cooperation Strategy and USAID Operational Plan. Keep the Team Lead regularly informed of program implementation progress, results, and issues/problems on a timely basis.
- Participate in the design of project mechanisms and activities for improved health service delivery or the enabling environment for MCHN-FP.
- Ensure that sub-partners (sub-awards and sub-contracts) are given appropriate monitoring and oversight.
Technical and Strategic Leadership
- Serve as a senior-level technical resource on MCHN-FP, providing high level technical guidance to the Mission, the National Government, and other development partners.
- Provide strategic and technical guidance and input on MCHN-FP activities and ensure that activities are appropriately integrated with Social Services Office, Health Office and larger Mission activities.
- Provide technical assistance and oversight to IPs, and to sub-partners where appropriate, to ensure that the MCHN-FP activities are carried out in alignment with approved work plans, all applicable USAID and Global Health policies and guidelines, Social Services Office, Health Office and USAID Mission guidance and priorities, national guidelines and global best practices.
- Stay abreast of state-of-the-art knowledge on programming and coordinate exchanges and sharing of best practices among USAID, USG and other stakeholders to strengthen MCHN-FP approaches. Advise accordingly on how these policies and strategies can most effectively be incorporated to enhance USAID’s approaches.
- In collaboration with Monitoring, Evaluation and Learning colleagues participate in the implementation of the monitoring and evaluation approaches and tools to support measuring the impact and outcomes of MCHN-FP activities.
- Provide technical guidance in the preparation of key annual and mid-term planning and reporting documents including the Operational Plan, Congressional Budget Justifications, Technical Notifications, Quarterly, Semi-Annual and Annual Progress Reports and other ad hoc requests for information.
- Identify short-term technical assistance (STTA) needs and ensure that objectives and outcomes of the STTA are consistent with and support the furtherance of the Mission MCHN-FP portfolio.
- Organize site visits and prepare orientation materials for delegations from USAID Headquarters (HQ), Department of State, other agencies and Congress.
Representation and Reporting
- Represent USAID at designated national, regional and international meetings that relate to Maternal and Child Health, Nutrition and Family Planning, including regular participation in national level technical working groups, professional associations, and related committees.
- As a member of the Health Team, respond flexibly and capably to a wide range of work-related requirements including responding to requests for information from HQ and Congress.
- As requested by the Mission Director, Social Services Office Director, Health Office Director and/or Unit Leader, represent USAID at meetings outside of the MCHN-FP field when needed.
- Establish strategic working relationships with senior MOH and other relevant Ministry officials at the national and district level, development partners, civil society organizations, faith-based organizations, private sector health counterparts, and professional associations to enhance regular and timely sharing of information on issues related to private sector engagement, including changes in key policies, and legal and regulatory environments that could affect the implementation of USAID programs.
The Specialist will report to the SSO Chief in the Social Services Office in USAID. S/he is expected to work independently in carrying out responsibilities. S/he is expected to develop annual work objectives in consultation with his/her supervisor. The supervisor makes assignments in terms of overall objectives and resources available. Completed work is reviewed in terms of achievement of program/project/activity goals, effectiveness in meeting cooperating country and USAID objectives, and integration with other initiatives in the Office and Mission portfolio. Some technical direction may come from other professionals in the Office; in general, however, the Specialist will be expected to exercise considerable autonomy and best judgment in discharging the duties of the assignment.
Continuing supervision of other Division and Office staff is not anticipated.
The work requested does not involve undue physical demands.
- Education: Master’s degree or local equivalent from an accredited program in Public Health, International Development, Health, Social or Behavioral Sciences, Organizational Development, Epidemiology, Biology, Infectious Disease, Medicine, Pharmacy, or Nutrition.
- Language Proficiency: Level IV fluency in both oral and written English and Somali is required.
Prior Work Experience: A minimum of five (5) years of progressively responsible experience in MCHN-FP. Prior experience working with or for bilateral or multilateral donors/stakeholders such as the World Bank, the Global Fund, UN agencies, or public/private sector projects and ensuring compliance with U.S. Government rules and regulations.
EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at //www.acquisition.gov/browse/index/far.
- Job Knowledge (60 points)
Senior-level knowledge and understanding of MCHN-FP approaches and interventions. Demonstrated senior-level knowledge of the overall health sector context as well as the key aspects of US Government foreign assistance to the country. Working knowledge of USG and/or USAID’s strategic direction, its chief accomplishments and its challenges.
- Skills and abilities (40 points)
The jobholder must possess strong technical and analytical skills in maternal/newborn/child health and nutrition and family planning. The jobholder must possess strong skills in communication, advocacy and networking. S/he must have strong conceptual and analytical skills to be able to quickly grasp and translate new concepts into operational plans and results.
This position requires an outstanding ability to exercise flexibility to be able to accept and react to evolving planning and implementation contexts. The jobholder must demonstrate excellent computer skills including skills with Microsoft Office, web-based databases, and electronic filing. S/he exercises individual judgement in his/her roles. S/he takes initiative and offers leadership in reviewing the progress of programs and projects under his/her responsibility, including performance reports, pipeline management, program implementation reviews, as well as fulfilling other USAID and USG reporting requirements. S/he demonstrates timely decision-making ability and extensive judgment in planning and carrying out tasks, using diplomacy and tact.
Total possible points: 100
SUBMITTING AN OFFER
Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com
Step 2: Complete the job application at www.myjobsinkenya.com
Step 3: Internal Offerors/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload them to MyJobsInKenya.
External Offerors/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload them to MyJobsInKenya.
Offerors must provide a list of minimum three (3) professional references who are not family members or relatives, with complete name, title, organization where he/she works, description of relationship, with working/accurate telephone numbers and email addresses. The offeror’s references must be able to provide substantive information about his/her past performance and abilities.
Note to Applicants:
- Offers must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com.
- Submissions will only be accepted through www.myjobsinkenya.com. Late and incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position.
- All Applicants must provide at least three professional references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.
PERIOD OF PERFORMANCE
The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to the availability of funds, the continued need for services and successful performance. It is anticipated that the selection of the successful candidate will be completed within an estimated six-month period from the closing date of this solicitation.
PLACE OF PERFORMANCE
Nairobi, Kenya; with possible travel as stated in the Statement of Duties.
Open to qualified Kenyan Citizens and current locally hired employees of the US Mission in Kenya. Employees presently on probation are ineligible to apply.
SECURITY LEVEL REQUIRED
Security certification issued by the US Embassy RSO.
LIST OF REQUIRED FORMS PRIOR TO AWARD
The CO will provide instructions about how to complete and submit any required forms after an offeror is selected for the contract award.
BENEFITS AND ALLOWANCES
Benefits and allowances are offered in accordance with the Local Compensation Plan (LCP).
The Contractor must observe Kenyan laws including those concerning income and related tax obligations.
USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:
- USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at //www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.
- Contract Cover Page form AID 309-1 available at //www.usaid.gov/forms.
- Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at //www.usaid.gov/work-usaid/aapds-cibs.
- Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See //www.oge.gov/web/oge.nsf/OGE%20Regulations.
- PSC Ombudsman
The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: //www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.
The PSC Ombudsman may be contacted via: [email protected].