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Pay Assistant

U. S . Embassy Nairobi Nairobi

Summary

Announcement Number: Nairobi-2021-083

Hiring Agency: Embassy Nairobi

Position Title: Pay Assistant-All Interested Applicants

Open Period: 10/19/2021 - 11/03/2021

The U.S. Mission in Nairobi is seeking eligible and qualified applicants for the position of Pay Assistant in Financial Management Center (FMC).

Description

Incumbent is responsible for reporting and maintaining records of time and attendance, pay, benefit, leave and allowances for mission staff of all agencies subscribed to payrolling services through International Cooperative Administrative Support Services (ICASS).

Coordinate scheduled periodic payments for LE staff insurance plans to the relevant host government agency and assist the main timekeeper in performing liaison support duties as applicable.

Serves as a voucher examiner for review, verification and processing of education allowance tuition invoices and related employee claims. Position is supervised by the Pay Controls Assistant (GFS), C53302.

Education
Bachelor Of Finance Bachelor Of Business Administration And Management

 

  • 2 years of college/university studies in accounting, finance or business administration is required.
  • Level IV English (Fluent, Writing/Reading/Speaking) is required. (This may be tested).
  • Level III Kiswahili (Good Working Knowledge, Writing/ Reading/ Speaking) is required.

 

More Details on Experience

  • 3 years of progressive experience in Payroll management, accounting, auditing or accounts payable is required.
  • Detailed knowledge of basic office procedures is required. Working knowledge of compensation/payroll and allowance, accounts payable. Good working knowledge of the Department of State's Treasury and various US Government agencies' rules, regulations, and practices.  Understanding of the Local Compensation Plan, U.S. and local labor laws, Government of Kenya benefits, such as Social Security fund management rules, Mission Kenya and FMC policies and procedures.

More Details on Skills

  • Must have absolute discretion and professionalism about payroll information/PII. Ability to comprehend and interpret compensation/payroll regulations.
  • Must be able to detect deficiencies and communicate them to the payroll processing centers to initiate adjustments.
  • Proficiency in use of computers, MS Office Suite (MS Word, Excel and PowerPoint), payroll and accounting software.
  • Strong interpersonal skills, ability to stay calm and work in stressful situations, ability to use tact and diplomacy in dealing with sometimes disgruntled post managers and employees on pay/entitlement issues.
  • Ability to deal with all personnel problems objectively and professionally. Self-motivated, to manage time effectively, to prioritize, plan, organize workflow and work independently.
  • Typing skills and accuracy is required (not to be tested).

Terms And Conditions

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applications must be submitted before 3rd November 2021 through the link //erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=tkvmwmd3pt0&returnToSearch=true&jnum=28304&orgId=25