Accounts and Operations Assistant

Overview

We are looking for an Accounts and Operations Assistant.

Responsibilities

• Managing all accounting functions including payroll, other statutory deductions, vat returns and refunds
• Handling all tax issues
• Knowledge of I tax submissions online
• Managing petty cash
• Managing debtors continuously as well as doing on site collections when necessary in order to improve and maintain the company’s debt position.
• Coordination and follow up with company accountants
• Preparing travel budgets and checking on authenticity of receipts provided against
• Able to ensure and oversee smooth transfer of manual invoicing to a software system encompassing all related modules
• Managing all HR related issues including leave days, staff welfare and recruitment and contract preparation

Operations and Planning

• Handling all clearance and coordination with freight agents
• Coordination and follow up with all suppliers
• Timely and accurate submission of tenders
• Impeccable time management of both yourself and all staff members
• Efficient and productive work standards and demand of the same from staff
• Assist in daily order processing and banking during busy times and managing of the same daily (ie being a part of what you are managing on a need basis as well as an audit function of the same)
• Maintaining neat company records files and monitoring of the same
• Managing stock reconciliations and stock takes on a quarterly or more frequent basis
• Planning for stock to ensure no stock outs using a systematic and regular stock control and monitoring system

Additional education

• ACCA or CPA preferred

Experience

Additional experience

• Experience in the accounts field-at least 2 years

Additional skills

• A strong administrator and experience in managing a small team an asset
• Able to take charge and get things done within the team
• Organized and able to ensure productivity from entire team as well as manage own work
• Complete proficiency with computers and packages
• Ability to self-manage without reminders is key
• Ability to travel within the region
• Drivers License an asset
• Ability to put in more time if necessary and ensuring the same from staff members
• A good communicator on all levels
• Attention to detail and quality on all levels-order processing, company communication both written and verbal
• Proactive and able to add value to the team

Terms and conditions

All applications to be submitted before 20th January 2023